Tutorial

Members page

The Members page has several options including:

  1. Manage the control file The Administrator may access the main control file and change the fixed items that appear on all pages of your site including the heading, byeline and telephone numbers. Detailed instructions are included on the relevant page.
  2. View your account To see recent invoices as well as information on your domain name's registration.
  3. Manage email forwarding Email that arrives as sylvia.cook@cheddarvalelions.org.uk may be forwarded to your private email address, e.g. sylvia.cook@hotmail.com. See the instructions on the Email Forwarding page. Administrators only.
  4. Manage user permissions There are three categories of user who may log-in to your web site. The Administrator has full control. An Editor is able to edit the pages and tables that the Administrator grants access to. Changes made by an Editor, may need to be forwarded by email to a Moderator for approval, prior to publication. A Member may not make any changes, but may download files and access 'Members only' pages (available from the Members menu). Never give your user name and password to others. Detailed instructions are included on the relevant page.
  5. Submit your pages to popular search engines A good way to get your website noticed is through search results on popular search engines. This page details how to submit your page for indexing by the major search engines.
  6. Update your Events table The Administrator or Editor may use this form to manage a table of events that you may wish to publish. See the Table Events Table section of this guide to learn how to insert the table into your pages. The table automatically hides from your visitors any events that have lapsed. This prevents your visitors from seeing events dating back to last month or beyond. You will be able to see past events so that you may clone them.
    To use the table, Select a Date from the calendar and add an Event description. If you have a page that gives further details or shows photographs from a previous event, you may select a Link page provided the page has been published. Enter the name of the Venue. If you know the Post code, enter that too. When your visitor clicks on the Venue they will be taken to a map, courtesy of Google. If you do not know the post code, you can look it up at www.royalmail.com/find-a-postcode. Finally enter the Time of the event, such as 7:00-11:00pm. Click on the Create button to create a new table row.
    When you have several table entries, use the Select an event drop down box to fill the form with that data. You may then make any changes and either click on Update to change that table row or click on Create to insert a new row. This is useful for repeat events where you may simply change the date and click on Create to make a copy. When an event is selected, click on Delete to remove the table row completely. Remember that any changes that you make to the table become live, immediately! You cannot undo any changes you make to the table.
    Use the New menu entry New menu entry function to create an "Events" page and then insert your table into that page.
  7. View your bookings If you have the on-line booking system (see Club-Sites)
  8. Manage your images The Administrator or Editor may upload images or delete images stored on the server. File limits are 15000Kb per image and 5000Mb total. Two files: bg.gif and header.gif are used as backgrounds for the whole page and header part of this page, respectively. If you overwrite these files, you will need to press F5 to refresh the page to see the effect. The header file is repeated right and the bg file is repeated downwards. Typically, a narrow bg file is used as a backdrop to a left hand menu area.
    Note that there is no checking when you delete a file, so be careful that it is not used in one or more of your pages.
  9. Manage public files The Administrator or Editor may upload files to a public area for linking to other pages. Files such as PDF or CSV files may be uploaded and should be referenced as public/filename.ext being careful to use the correct upper/lower case. There is a limit of 5000Mb disk space and files uploaded may not be larger than 15000Kb. The files are not saved in the secure area of the web site. Note that file names may not begin with an undescore and may not use certain extensions e.g. PHP.
  10. Manage private files This option is available to all members who log in. The Administrator or Editor may upload files for the benefit of all members. There is a limit of 5000Mb disk space and files uploaded may not be larger than 15000Kb. The files are saved in the secure area of the web site that may not be accessed by the public but you should store confidential rather than secret documents here.
  11. View the log-in history The Administrator or Editor may view recent log-ins.
  12. View the website usage statistics This option is available to all members who log in. You may view the Usage Statistics for your web site. This will tell you how many 'hits' you have received, as well as other useful statistics in a graphical format.
  13. Log out Always log out when you have finished administering your web site pages.

Important statutory requirements for companies

Whether you are involved in e-commerce or not, you must provide the following information, which must be permanently and easily accessible on your website:

See www.out-law.com for further details.

Do not forget the Distance Selling Regulations, which apply to on-line businesses that sell to consumers.